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Notes and meeting intelligence that never leave your machine.

An open-source desktop app for notes and meeting intelligence. Record a meeting, transcribe it locally, turn it into approved minutes and deliver the actions to Jira or Slack. Local AI by default, cloud only when you opt in. To enjoy, with intention.

Status
Available
Version
v1.22.2
Licence
MIT
Repository
github.com/ricardoprieto/personal-sticky-notes

The problem

Meeting tools want your audio in their cloud; notes apps keep the text and lose the thread between a decision and its evidence. PhiloNotes keeps everything on your device — SQLite, local whisper, local LLMs — and only talks to the cloud when you explicitly configure it.

Who it is for

Individual practitioners who capture ideas and meetings and want private, local AI assistance on their own machine. Deliberately personal — not a team collaboration suite.

What it does

Quick Capture, from anywhere

A global shortcut (Cmd/Ctrl+Shift+N) opens a capture overlay over whatever you are doing. Voice notes get AI titles; screenshots (Cmd/Ctrl+1) and OCR (Cmd/Ctrl+2) attach to context.

Meeting recording without drivers

System audio plus microphone on Windows and macOS — no virtual audio devices — or import existing audio files.

Local transcription and speakers

faster-whisper runs on-device (Groq and Deepgram are opt-in), and local voiceprints match speakers with confidence scores.

Minutes with an approval gate

Summaries move draft → reviewed → approved. Jira and Slack exports stay locked until the minutes are explicitly approved.

AI on your terms

Ollama (qwen3.5) by default; Kimi and Gemini only when you configure them. Encrypted secrets, separate database per workspace profile.

Ask AI and Morning Digest

Chat over your own notes and decisions, and start the day with a brief built from open items and calendar context.

How it works

  1. 01/06Capture

    Quick Capture overlay, voice notes, screenshots and OCR — an idea or a meeting enters in seconds.

  2. 02/06Record

    System audio and microphone, matched against your Google Calendar event (read-only).

  3. 03/06Transcribe

    Local faster-whisper by default, with diarization and speaker voiceprints; cloud STT only if you choose it.

  4. 04/06Summarize

    Template-based summaries (daily standup, one-on-one) with versions and a saved prompt trace per generation.

  5. 05/06Review and approve

    Insights land as Actions, Decisions, Risks and Questions with owner, due date and evidence — then minutes get approved.

  6. 06/06Deliver

    Ops exports, CSV, JSON, briefs by owner, Jira issues and Slack posts — each with preview and confirm.

Interface

What it looks like in practice

Interim identity artwork while fresh interface captures are prepared. The app itself is released — this page is catching up.

Notes and meeting intelligence that never leave your machine. — PhiloNotes identity

01/02

PhiloNotes identity

Working identity for the app — notes, meeting intelligence and local AI under one roof.

Open source

Get PhiloNotes

Source, releases and installers for macOS, Windows and Linux live on GitHub, under the MIT licence.

Open the repository

The tool is coming. The method already works.

Nothing here has to wait for a release. The field guide carries the same method, and the assessment shows where to apply it first.

Back to the AI Security Lab
Open the field guide
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